TTUHSC Information Technology
HomeInformation TechnologyInformation ServicesIT Solution CenterUnified Communications

Lync 2010 Help and Training

Share your desktop and programs in Lync Web App

Meeting presenters can show their desktop, or just one program, to everyone in the meeting using Microsoft Lyn Web App communications software. And viewers can request permission to “take control” of a shared program to edit a document, for example, or contribute to a demonstration. Only one person at a time can share their desktop.

What do you want to do?

Check whether you’re a presenter


To determine whether you are already a presenter for the current meeting, check whether you’re listed under Presenters in the participant list.

Roster Example

If the participant list isn’t visible, click the Show conversation arrow on the left of the sharing stage.

Show conversation

If you are an attendee and therefore don’t have sharing permission, but you want to present something on your desktop or in a program, ask the meeting organizer or another presenter to promote you to a presenter.

back to top

Share your desktop


To share your desktop with all meeting participants, do the following:

  1. In the meeting window, click the Share menu, and then click Desktop.
  2. If necessary, you will be prompted to install or upgrade the Microsoft Lync Web App plug-in.
  3. If you haven’t yet shared your desktop or a program in this meeting, you will be prompted to load the plug-in. If the domain that is loading the plug-in matches the current meeting domain, click Allow.
  4. If you have only one monitor, it will be shared. If you have more than one monitor, in the Choose an item to share dialog box that opens, click the monitor(s) to share.

Note While you are actively sharing, the words You are now sharing appear at the top of the stage (right pane of the meeting window).

back to top

Share an open program


Instead of your entire desktop, you can choose to present a specific program or programs and their associated windows.

  1. In the meeting window, click the Share menu, and then click Program.
  2. If necessary, you will be prompted to install or upgrade the Lync Web App plug-in.
  3. If you haven’t yet shared your desktop or a program in this meeting, you will be prompted to load the plug-in. If the domain that is loading the plug-in matches the current meeting domain, click Allow
  4. In the Select programs dialog box, select the program or programs that you want to display, and then click Start Sharing.

;Note While you are actively sharing, the words You are now sharing appear at the top of the stage.

back to top

Stop sharing


To stop sharing your desktop or program(s), do the following:

  1. In the meeting window, click Stop Sharing.
  2. Then either click Close Stage or, if you want to begin sharing something else, click Content List, and make another selection.
back to top

Give someone control of your desktop or program


  1. When you start sharing, you maintain control of your desktop or open program. You can give control to another meeting participant so that they can user their own mouse and keyboard to navigate and make changes to what you’re sharing. You can take back control at any time.
  2. While sharing your desktop or a program, click the Give Control menu, on the sharing bar at the top of the stage.
  3. Do one of the following:

Note If you choose an individual, this person can immediately take control and make edits using his or her keyboard. If you choose to automatically accept control requests, people will get control when they click Request Control.

back to top

Take back control


You can take back control at any time during a sharing session.

back to top

Request control


When another meeting participant is sharing, you can request control of their desktop or program.

back to top
©